Data Protection Policy

This Data Protection Policy describes what personal data is collected in the Pontos Communications, Marketing and Visitor Registry and how it is processed. 

Your privacy is important to us. If questions arise for you, you can always contact us with the contact details described in the next paragraph. 

Who is the registrar and what contact details you can use if necessary? 

REGISTRAR:Pontos Oy  
ADDRESS: Aleksanterinkatu 46 A, 00100 Helsinki, Finland 
TELEPHONE: +358 45 343 4004 
E-MAIL: pontosgroup@pontos.fi 

What personal data is processed and why? 

We process the following personal data we receive from you: 

  • Name 
  • Email address
  • Consent to the processing of personal data 

In addition, we may collect the following information from the participants in our events: 

  • Phone number 
  • Information on food allergies 

Personal data is used for Pontos communications and campaigning and marketing activities. 

In addition, we use information from the participants in our events for travel, accommodation, food and security arrangements. 

The processed personal data has been collected from yourself and we will process it based on your consent. Upon completion of the event, the processing of participants’ data may continue for campaigning and marketing purposes, provided the visitor has given their consent. 

Who is processing the data and is it being transferred outside the EU or the European Economic Area? 

Your personal data is handled primarily by the Public Relations Department of Pontos. In addition, personal data can be processed by people involved in the maintenance of the Pontos website. 

When sending newsletters, we use the US-based MailChimp email service. In addition, personal data may be processed and stored in Microsoft’s Office 365 service. Transfer of personal data from the EU territory to the United States is authorized on the basis that MailChimp and Microsoft have joined the Privacy Shield scheme by the EU Commission. For more information about MailChimp’s privacy policies, please visit here and for Microsoft’s privacy policies here. 

How long will personal data be stored?

Your personal data will be stored until you withdraw your consent to the processing of it. After the withdrawal of consent, the personal data will be deleted as soon as possible, however, no later than one month after receiving the request for withdrawal. You can make this request by emailing pontosgroup@pontos.fi. 

What rights do you have? 

You can ask us at any time 

  • to confirm whether or not we are processing personal data relating to you, and to request a copy of it
  • to correct any incorrect personal data
  • to delete your personal data
  • to limit the processing of your personal data. 

You can cancel the newsletter at any time by clicking on the link at the end of the newsletter. Other requests referred to in this paragraph and the withdrawal of consent for the processing of personal data can be made by emailing pontosgroup@pontos.fi. 

If you are not satisfied with the solution we have reached on the basis of your request, or believe that your data protection rights have been violated, you may lodge a complaint with the national data protection authority. In Finland, the Data Protection Authority is served by the Office of the Data Protection Ombudsman. 

Amendments to this Data Protection Policy 

This Data Protection Policy may be updated from time to time, for example as applicable legislation changes. This Data Protection Policy was last updated on October 5, 2020.